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Frequently Asked Questions
For Programs |
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Website
I
can't log on to the website/Forgot my username and password.
The user name and password for the clerkship website are different than the CASPR site.
Your user name is an email address, probably the email address that is published on your handbook page. If you don't remember the password you can reset it from the "Forgot Password" link on the login screen.
Why is my Reset Code not working?
Please be sure you are going to this website to enter the reset code:
http://www.dpmclerkships.org/Account/ResetPassword.
It is also best to copy and paste the code directly from the email to the reset screen.
If you still have problems, contact the AACPM office at 301-948-9764.
Registration
Is
there a fee for the clerkship process like for CASPR?
No, currently there is no fee for the clerkship process.
Is
participation required?
No, however it helps the schools keep track of their student's
rotations if everything is in the same place.
How
do I register for the Clerkship Handbook?
If you have not received a user name and password for the
dpmclerkships.org website, which is different than the user name and password
for the CASPR site, you should contact the AACPM office and request one. Once
you have logged in, go to the "Registration" tab. There are four items to be
completed, Verify Contact Information, Update Handbook Information, Sign the
Institutional Agreement and Verify Clerkship Openings.
I
get an error when I try to submit the Clerkship Handbook.
You will get an error message if you have not entered anything
into the program overview field. If that is not the cause, contact the AACPM
office.
How
many positions can I accept?
When you fill out the Verify Clerkship Openings page you will be
asked to enter the number of positions you are filling for each month. If you
have a range; sometimes you accept one and sometimes you accept two, you should
enter the larger of the two numbers. The way that the website works, once you
have filled all of your positions for a month, based on the number you enter on
this tab, applicants will not be able to apply for that month any longer. You
can always go in and lower the number later but you may miss out on some
applications if you have to go in and raise the number later.
Why
don't I have any applications? The status section shows I have applicants.
The status box on the home
page lists the number of offers pending, but it is counting ALL applications,
even the ones that haven't delivered yet. Delivery is on
September 29th. If
at that point you can't see any applications while the status box shows you have
applicants, you should contact the AACPM office.
Will I receive additional applications after the September 29th Delivery? Probably.
The Clerkship process is different than CASPR. For CASPR we encourage a student
to apply to all of the programs they are interested in prior to the
October
delivery date. For Clerkships, a student will initially apply to a couple of
programs. If those programs turn the student down, they will then apply to
additional programs until they fill all of their months.
Accepting and Declining Positions
How do offer rounds work?
Once applications are delivered to you, you have a week to review applications and make offers. Your offers will be listed
by the order in which you want them offered similar to the ranking form. Once that week is over, the offers are made available to the students.
The number of offers extended is based on the number of positions
available for those months. Students have 48 hrs to review
offers and either accept or decline. After 48 hrs all offers
expire and the next round begins for any positions still open.
I
offered a student a month but they contacted me and said they want a different
month. I'm okay with that; how do I change my offer?
First, if the student has already accepted the month that you
offered, they will need to go through the school to make any changes. If they
have not accepted the month, then changing an offer is a two-step process. You
must first click the "Offer" check box to un-check it and then save your
changes. Now you can offer the month that the student wants and save changes
again.
I haven't heard back from a student that I offered a position to, can I withdraw
the offer and offer the month to someone else?
You should give the student at least a week to respond to an offer.
In addition, you should notify them by email that you are going to withdraw the
offer and give them a deadline to respond. If they still have not responded after
the deadline you can withdraw the offer by clicking on the offer check box to
un-check it and then save the changes. Now you can offer that month to another
student and save changes again. Response times are an issue that will need to be
discussed going forward.
The month I want to offer a student
is marked as declined by RP and I cant get it to uncheck. It
is a two-step process. You must first click the decline check box to un-check
it and then save your changes. Now you can offer that month to the student and
save changes again.
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